Executive Personal Assistant to CEO (Jakarta Barat)

Join an elite executive team as the Executive Personal Assistant to the CEO in Jakarta Barat, where you’ll play a pivotal role in driving operational excellence and strategic decision-making. This is not just an administrative role—it’s a high-impact position for a proactive, detail-oriented professional who thrives in a fast-paced environment. At Private Advertiser, we’re a dynamic private advertising agency known for our innovative campaigns and client-centric approach. In this role, you’ll be the CEO’s right hand, managing a wide array of responsibilities that ensure seamless operations and support high-level decision-making.

As the Executive Personal Assistant to the CEO, you’ll be at the heart of the action, handling everything from high-level meetings and travel arrangements to complex project coordination and client liaison. You’ll work closely with the CEO to ensure their daily activities run smoothly, while also providing strategic support that directly impacts the company’s success. This role is perfect for someone with a proven track record in executive support, excellent organizational skills, and a deep understanding of the advertising industry.

📋 Tanggung Jawab Pekerjaan

• Manage the CEO’s calendar, including scheduling high-level meetings and coordinating travel arrangements.
• Prepare and distribute agendas, meeting materials, and follow-up action items for CEO meetings.
• Coordinate and assist with the CEO’s speaking engagements, including event planning and logistical support.
• Handle correspondence, both internal and external, ensuring all communications are professional, timely, and accurate.
• Manage the CEO’s inbox, prioritizing and responding to emails, and delegating tasks as needed.
• Support the CEO in preparing for board meetings, providing necessary research and materials.
• Assist with the preparation of presentations and reports for the CEO, ensuring all data is accurate and up-to-date.
• Coordinate with various departments to ensure smooth operations and timely delivery of projects.

🎓 Kualifikasi & Syarat

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum 5 years of experience in executive support or administrative roles, with a strong background in the advertising industry.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Excellent organizational and time-management skills, with the ability to meet tight deadlines.
• Strong communication and interpersonal skills, with the ability to build and maintain professional relationships.
• Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel.
• Experience with CRM systems, such as Salesforce or HubSpot, is a plus.
• Fluency in English is required, with Indonesian language skills a strong preference.

🛠️ Keahlian

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